Move from Analog to Actionable
Convert analog records to digital files to enable better data longevity, space utilization and increased data availability.
Save valuable personnel time and agency resources
Replace file boxes, cabinets and storage space with high-quality digital files, reducing administrative and space-related costs to increase efficiency.
Make more effective use of your agency’s square footage
Repurpose areas used for storing physical documents and records and convert it into other, more productive uses, such as offices, jail cells, etc.
Evolve from analog to actionable with better data access
Simplified search and worldwide availability allow information to flow wherever needed, while strict security limits access to the right people at the right time.
Solution Overview
Variable Media Conversion & Output
Analog records come in a variety of sizes, shapes and formats. Versaterm document conversion experts specialize in converting oversized drawings, docket books, paper, microfilm, microfiche and aperture cards to make them digitally accessible. Once converted, several different output file type options are available to meet the unique needs of different organizations.
Robust Cloud Storage
Versaterm’s document management solution is stored in the cloud, ensuring that organizations have access to their data and records when and where they need it. The highly-secured, performant Microsoft Azure U.S. Government Cloud data center delivers scalability, speed and resiliency for your critical documents.
Simplified Search Capabilities
The Document Conversion and Management process includes manual indexing, allowing organizations to customize how files are categorized and indexed. This allows users to quickly search across multiple index fields and various document types to find essential information. With integrated Optical Character Recognition, making document content searchable increases the accuracy and usefulness of search results.
Role-Based Security & Access Control
The secured, cloud-based document management system uses role-based security to ensure that only those with proper need and authority can access documents. 70% of Association of Intelligent Information Management (AIIM) members say that getting the right information, to the right person, at the right time is at the heart of their digital transformation challenge.
Guide
Best Practices for Document Conversion in Public Safety
Learn more about why freeing up storage space using document conversion helps your agency.
DownloadConvert Three Rolls of Microfilm for Free
Convince leadership and approval boards to support digitization with tangible evidence of its value. Convert three rolls of microfilm for free to test our quality.
