Modernize Agency Records with Secure Document Digitization
Turn case files, reports, microfilm and legacy archives into digital, searchable and secure records.
With Versaterm Document Conversion, your agency can:
- Save space
- Access critical data instantly
- Keep sensitive files protected and compliant
Make your records easier to find and simpler to manage, today and into the future.
Save time and resources with digital conversion
Replace boxes, cabinets and off-site storage with high-quality digital records. Digitization reduces administrative workloads and helps your agency cut costs tied to physical storage and document handling, allowing staff to focus on mission-critical work.
Maximize your agency’s available space
Replace filing areas and storage rooms with secure, cloud-based access to your records. Reclaim that space for high-value use like offices, operations centers or detention facilities without losing access to a single file.
Enhance data accessibility and security
Versaterm’s document scanning solution makes records instantly searchable and accessible to authorized personnel anywhere, anytime.
Simplified search and controlled access ensure that information flows to the right people at the right time, maintaining CJIS-compliant security and supporting informed decision-making across your agency.
Versaterm Document Conversion Overview
Comprehensive Media Conversion and Output
Public safety agencies manage records in various formats, including oversized drawings, docket books, paper files, microfilm, microfiche and aperture cards.
Versaterm’s document conversion specialists can digitize them all, delivering high-quality digital files tailored to your needs.
Each project supports multiple output formats, giving you the flexibility to meet archival and accessibility requirements while maintaining compliance.
Secure, Scalable Cloud Storage
Versaterm’s cloud-based document management system keeps critical records accessible anytime, anywhere.
Hosted in the Microsoft Azure U.S. Government Cloud, it delivers fast, scalable and CJIS-compliant access while protecting your data across departments.
Simplified Search with OCR and Indexing
Digitized records are manually indexed and processed with Optical Character Recognition (OCR), making every word searchable across multiple document types and data fields.
Staff can locate case files, reports and evidence records in seconds—boosting efficiency and supporting faster, data-driven decisions across your agency.
Role-Based Security and Controlled Access
Versaterm’s document digitization solution uses role-based access control to ensure only authorized personnel can view or manage sensitive files. Every interaction is logged for transparency and compliance, enabling agencies to meet public records and CJIS standards.
This approach aligns with best practices, reinforcing the principle that the correct information reaches the right people at the right time.
Why CJIS Compliance Matters
Public safety and justice agencies manage highly sensitive records. Ensuring that this data is securely stored, accessed and transmitted is not optional—it’s a legal and operational requirement.
Versaterm’s Document Conversion platform is fully compliant with the Criminal Justice Information Services (CJIS) Security Policy, enabling agencies to meet the strict federal standards for data protection and access control.
What CJIS Compliance Means for Your Agency
Data Integrity and Confidentiality
- Digitized records are protected from unauthorized access, ensuring that only authorized personnel can view or manage sensitive information.
Comprehensive Audit Logging
- Every action, such as access, searches and downloads, is logged for full transparency, accountability and audit readiness.
Role-Based Access Control
- Permissions are assigned based on user roles, helping agencies enforce internal policies and prevent accidental data exposure.
Secure Government Cloud Hosting
- All files are stored in the Microsoft Azure U.S. Government Cloud, the same infrastructure trusted by federal agencies.
Reliable Legal and Regulatory Compliance
- Digitized records can be retrieved quickly and securely to meet legal discovery, public records requests or compliance reviews.
CJIS compliance is essential for maintaining public trust, ensuring operational continuity and protecting sensitive data throughout the digitization process.
Guide
Best Practices for Document Digitization in Public Safety
Discover how public safety agencies are freeing up space, reducing administrative costs and gaining rapid, secure access to critical records through digital conversion.
Get practical strategies for digitizing legacy documents and microfilm, while maintaining full CJIS compliance and long-term data integrity.
DownloadStart Your Agency’s Document Digitization Journey
Show the value of secure document digitization with real results.
Versaterm invites agencies to convert three rolls of microfilm for free, demonstrating how easy it is to transform physical archives into searchable, digital records.
Experience the quality, security and efficiency of Versaterm’s document scanning solution before committing to a full-scale conversion project.
No payment or commitment required to try your first 3 rolls of microfilm.
