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Versaterm A/R Administrator (Ottawa, ON)


Versaterm Public Safety is an Ottawa-based software organization that has been in business for over 40 years. During that time, we have built an enviable reputation for providing industry-leading software products to support mission-critical public safety services in communities across North America. Our clients include Police, Fire, and EMS agencies, who depend on our software and on our exceptional 24/7 support to keep their communities safe. We, in turn, depend on our team of top-notch professionals to deliver to and exceed our client's expectations.


This is an exciting time for us! We are currently experiencing significant growth, with increased sales of our software products as well as through M&A. Join us as we continue to innovate, focusing on creative and seamless solutions that allow our employees and our customers to focus on the communities they serve.


Our Finance team is growing. We are looking for a motivated and energetic A/R Administrator to support our day-to-day accounting function on a full-time basis. This is an outstanding opportunity for mid-level finance professionals to further develop their finance skills and grow within a growing, locally-based software firm.


A/R Administrator is a hands-on role where you will be involved in the daily transactions as well as the monthly and quarterly reporting. Ideally, you are detail-oriented and process-driven, with an analytical eye and the ability to see the big picture. You have the drive and flexibility to thrive in our fast-paced environment, bringing your expertise to the team to ensure that all processes are accurate, efficient, and always improving. If you have an aptitude for efficiency and experience in finance, we encourage you to apply to join our growing team!


A key to your success will be collaborating and working closely with members of Versaterm’s Finance team and others within the organization. At Versaterm, we understand that our business thrives when our people thrive, and a key component of our success will be the hiring and retaining of those talented and committed professionals that continue to accentuate our unique culture delivering our unparalleled success.


Accounts Receivable and Revenue Recognition Accounting:

  • Own the full revenue/receivable process for multiple entities - ensuring billing, receivables, revenue recognition, sales commissions, sales tax filings, etc., are approved, reflected accurately to proper GL accounts, and with appropriate supporting documentation maintained.

  • Executing day-to-day revenue-related tasks as well as other accounting operations where required.

  • Create and maintain detailed revenue schedules as needed for management, finance, and reporting purposes, including deferred revenue and sales commissions.

  • Work with project managers to determine the percent of revenue recognized on software projects using US GAAP reporting requirements. Set up revenue recognition formulas for SaaS and other recurring revenue contracts.

  • Ensure that all clients are invoiced accurately, and billing queries are resolved in a timely manner.

  • Conduct analyses of AR aging to identify overdue/delinquent accounts, contact customers regarding overdue accounts, and document collection activities ensuring that AR days outstanding are consistent with internal collections targets.

  • Deliver accounting cycle tasks, including preparation of entries to GL accounts (providing organized and descriptive support), reconciliations, and other assigned tasks, in a timely, accurate, and complete manner to comply with the close calendar to ensure reporting deadlines are met.

  • Participate in the month-end close process, preparing journal entries and account reconciliations to ensure an accurate and timely close.

  • Assist with a monthly budget and actual variance analysis.

  • Support preparation of financial reporting packages and insights for stakeholders (executive team, board of directors, investors, and banks), including P&L, balance sheet, cash flow, SaaS metrics, KPIs, and non-GAAP to GAAP revenue reconciliations.

  • Support external auditors to ensure all information requested is provided in a timely and accurate manner.

  • A key contributor to the ongoing development and improvement of internal processes and documentation for revenue, including accounting memos on revenue policy changes.

  • Monitor industry / regulatory changes with respect to revenue recognition and develop new processes and policies to accommodate.

  • Help complete ad-hoc operational projects as needed (e.g., enhance reporting templates, researching tools for automation, maintaining metrics dictionary, etc.).


  • Well-organized, self-directed team player; open to others’ ideas and exhibits willingness to try new things, has a resourceful mindset and strong problem-solving aptitude.

  • Bilingual.

  • A degree or diploma in accounting, commerce, business administration, or a related field is required.

  • 2-3+ years relevant work/accounting experience in public practice or industry.

  • Revenue recognition experience in a software or technology company with complex SaaS and maintenance recurring revenue streams preferred.

  • Accounting systems, ERPs, billing management systems, and CRMs are second nature to you. If you have not seen it before, you are comfortable picking it up quickly.

  • Executed or significantly participated in A/R and revenue recognition processes for multiple entities.

  • Experience with Sage Intacct is highly beneficial and a definite asset.

  • Working knowledge in IFRS and/or US GAAP is considered an asset.

  • An interest in SaaS / Technology business models and metrics, keeping up with market trends.

  • Advanced knowledge of MS Office, including Excel spreadsheet and Word processing programs.

  • Strong knowledge of accepted accounting principles and internal control principles.

  • Excellent written and verbal communication skills, interpersonal skills, ethics, and cultural awareness.

  • Strong analytical, organizational, and time management skills.

  • Hi-tech or software business/company experience (desired).

  • Project management skills and positive attitude (desired).


Email your resume and cover letter to the address provided, indicating where you saw the posting and noting your salary expectations. Place the competition number, followed by your first and last name, in the subject line. Your application cannot be processed without this information.

Email to:

Subject Line: AR-OT-1005-22 followed your first & last name


We thank all applicants for their interest. Only those selected for an interview will be contacted. Please note that we do not accept phone or email inquiries regarding ongoing competitions. We are in the process of developing a hybrid work environment.


Versatrm A/R Administrator
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