A/P & Payroll Administrator

Position Title:   A/P & Payroll Administrator

Classification:   Full time         

Location:          Ottawa, ON

Reporting Into: VP Finance and Administration



Versaterm Public Safety is an Ottawa-based software organization that has been in business for over 40 years. During that time, we have built an enviable reputation for providing industry-leading software products to support mission-critical public safety services in communities across North America. Our clients include Police, Fire, and EMS agencies, who depend on our software and on our exceptional 24/7 support to keep their communities safe. We in turn, depend on our team of top-notch professionals to deliver to and exceed our clients’ expectations.


This is an exciting time for us! We are currently experiencing significant growth, with increased sales of our software products as well as through M&A. Join us as we continue to innovate, focusing on creative and seamless solutions that allow our employees and our customers to focus on the communities they serve.




Our Finance team is growing. We're looking for a motivated and energetic A/P & Payroll Administrator to support our day-to-day accounting function on a full-time basis. This is an outstanding opportunity for a mid-level finance professional to further develop their finance skills and grow within a growing, locally based software firm.


The A/P & Payroll Administrator is a hands-on role where you will be involved in the daily transactions as well as the monthly and quarterly reporting. Ideally, you are detail-oriented and process-driven, with an analytical eye and ability to see the big picture. You have the drive and flexibility to thrive in our fast-paced environment, bringing your expertise to the team to ensure that all processes are accurate, efficient, and always improving. If you have an aptitude for efficiency and experience in finance, we encourage you to apply to join our growing team!


A key to your success will be collaborating and working closely with members of Versaterm’s Finance team and others within the organization. At Versaterm, we understand that our business thrives when our people thrive, and a key component of our success will be the hiring and retaining of those talented and committed professionals that continues to accentuate our unique culture delivering our unparalleled success.


Accounts Payable and Accounting:

  • Own the full accounts payable process for multiple entities - ensuring all expenditures are approved, charged accurately to GL accounts and departments, appropriate supporting documentation is maintained, and conduct weekly payment runs through wire/EFT/cheque.

  • Manage corporate credit cards – coding all transactions with accurate dimensions (payee, GL code, department, entity, sales tax, etc.) and ensure receipts are submitted by cardholders.

  • Respond to internal and external inquiries relating to vendor invoices and resolve discrepancies in a timely manner.

  • Participate in the month-end close process, preparing journal entries and account reconciliations for cash, payables, accrued liabilities, payroll, prepaids, intercompany transactions and other relevant accounts to ensure an accurate and timely close.

  • Assist with monthly budget and actual variance analysis.

  • Participate in the financial audit process, including preparation of materials for the financial statement audits.

  • Maintain the fixed asset subledger.

  • Other ad-hoc duties as requested.



  • Collaborate with HR and external payroll services providers (ADP, TriNet) to process semi-monthly payroll in Canada and the US, ensuring employees are paid accurately and on a timely basis.

  • Ensure taxable benefits are completely and accurately processed through payroll and maintain the appropriate supporting documentation.

  • Manage employee expense reimbursement, reviewing/processing expenses to be paid.

  • Respond to internal and external inquiries relating to payroll and employee expenses in a timely manner

  • Other ad-hoc duties as requested.



  • Well-organized, self-directed team player; open to others’ ideas and exhibits willingness to try new things, has a resourceful mindset, and strong problem-solving aptitude.

  • Degree or diploma in accounting, commerce, business administration or a related field is required.

  • 2-3+ years relevant work experience.

  • Accounting systems, ERPs, billing management systems, and payroll are second nature to you. If you haven't seen it before, you're comfortable picking it up quickly.

  • Executed or significantly participated in A/P and Payroll processes for multiple entities.

  • Experience with Sage Intacct highly beneficial and/or with QuickBooks a definite asset.

  • Previous US and Canadian payroll experience including ADP and/or Trinet, an asset.

  • Advanced knowledge of MS Office including Excel spreadsheet and Word processing programs.

  • Strong knowledge of generally accepted accounting principles and internal control principles.

  • Excellent written and verbal communication skills, interpersonal skills, ethics, and cultural awareness.

  • Strong analytical, organizational, and time management skills.

  • Hi-tech or software business/company experience (desired).

  • Project management skills and positive attitude (desired).


Respond with your resume and cover letter to Please note that only resumes with appropriate cover letters will be considered.


We thank all candidates for their interest; however, only those selected for an interview will be contacted. No recruiters, agencies, or phone calls please.


Versaterm is proud to be a diverse and equal opportunity employer and as such does not discriminate on the basis of race, ancestry, place of origin, ethnic origin, color, citizenship, religion, sex, sexual orientation, gender identification, age, marital or same-sex partnership status, family status, military veteran status, disability, medical condition, record of offenses or any other characteristic protected by applicable laws. Selection decisions are solely based on job-related factors.

If you require accommodation during the interview process, please advise when contacted for an interview.